Extending your stay
An extension must fulfil conditions and will lead to subsequent tasks.
Scholarship extension
Regular extension
- In approximately January or February, the Reception Service informs you and your supervisor about the procedure to submit an extension request letter to the FCS Delegate.
- To avoid any delay in this process, please discuss the matter with your supervisor (if necessary the Doctoral Administration Office or the person responsible for doctoral studies in the department) and plan accordingly.
- An extension is only granted if you have passed the aptitude colloquium for which you need to submit your doctoral plan within one year from the start of your doctoral studies at the latest.
- You must upload your final confirmation of your admission to doctoral studies by 30 September in Mobility-Online. (The confirmation is titled "Definitive Zulassung zum Doktorat / Formal Admission to the Doctoral Studies Programme" or similiar.) Should you not be able to adhere to this deadline, inform the Reception Service.
After the 36-month limit
- Should you need more time to finish your doctorate, discuss this with your supervisor at an early stage.
- Shortly before the end of the scholarship, the Reception Service will ask your supervisor about the progress of your doctorate and – if necessary – whether further funding is secured (see point 3 in the relevant directives).
- If you have the opportunity to choose between continuing your doctorate under the old or new regulations, and opt for the new regulations, notify the Reception Service.
Residence permit
- You must extend your residence permit at your place of residence.
- The responsible municipality defines what they require for the extension of your residence permit. Ensure that you have all the documents they require. Two required documents will be provided by ETH.
- You will receive the updated confirmation letter ("Gesuch um Aufenthaltsbewilligung") via email.
- You must download the updated extended confirmation of matriculation in myStudies.
- On the ETH website on residence permits, you will see the contact information for many municipalities, an explanation of how to download your extended confirmation of matriculation and a list of minimum required documents. You must bring the most recent version of those documents (e.g. most recent confirmation letter and extended confirmation of matriculation).
"Verfallsanzeige B" form
- You will receive this form via post from the federal State Secretariat for Migration (SEM) before your residence permit expires.
- You will need a confirmation from your employer which you must request form the responsible HR office by sending them the form.
- Fill out the form, add the required documents and return it as instructed by SEM.
Anmerkung sbe
- Aktuell ist die Mobon-Mailvorlage VERL_OK ohne Frepo-Brief-Anhang.
- In der Annahme, dass ich die Vorlage dort noch anh?ngen soll, habe ich den Entwurf für die ?nderung der Mailvorlage formuliert (\\nas12.ethz.ch\id_sdl_zo_data\AkD\Mobilitaet\Kommunikation\Auftr?ge_int\zws\SGES\E-Mail-Vorlagen\Studis.docx > "Extension Approved").
If you live in a facility managed by the Housing Office of the University of Zurich and ETH
- Your contract will end by the end of August.
- Start looking for accommodation as soon as possible.
If you live in a facility managed by your research institute
Contact your research institute if you are unsure whether you can continue to live there.
If you organised your own accommodation
- Check whether the rental agreement is for a fixed duration.
- If it is for a fixed duration, enquire about an extension.
If you applied for an excemption from compulsory health insurance
- Check the expiration date on the confirmation of your excemption.
- If your excemption is valid at least to the end of your extended stay, you do not need to do anything.
- Should your excemption have expired, send the confirmation to the Reception Service for further advice.
- Should you have never received a confirmation, contact the Reception Service.
If you did not apply for an excemption from compulsory health insurance
Your health insurance contract should continue. Check your policy to be sure.